How A Digital Auditing Tool Will Transform Your Safety Strategy

How A Digital Auditing Tool Will Transform Your Safety Strategy

The majority of those in managerial positions have a difficult time keeping up with what is going on in the field on a daily basis. What percentage of the safety measures we create are really executed in the manner that we intended? Digital auditing is needed because of this reason. It provides us with a high-level picture of the safety strategy’s strengths and weaknesses.

When using a digital auditing technology that is centralised, you will be able to retrieve audit data from numerous areas, investigators, and template types. Connections between tangible outcomes and safety strategy are an unmistakable indicator that your process changes are genuinely effective. 

The following are 10 ways that a unified auditing system will provide you with the insight you need to ensure that you are actually protecting your workers.

1. You’ll discover that you really can do it all

More is being required of many safety managers these days. When it comes to reporting to administrators from the field or upgrading current procedures, there is no place for manual operations or time-consuming activities. When you use an integrated assessment tool, you can view all of your audit information in real-time instead of having to dig through emailed summaries or Excel files. You may keep track of prior audits and analyze them for useful information. 

Hours of reporting time will be saved because of the structure that a centralised auditing system offers. It encourages you to work intelligently rather than harder since you have everything organised in one spot.

2. There is no longer any guesswork as to what works and what does not

You’ve lately made a significant investment in new equipment assets. The difficulty is that you’re replacing those assets at a faster rate than you have in the past. Is it possible that the staff training was ineffective? Are field workers seeing the early warning signs that indicate the need for routine maintenance in the field? Is there any aspect at play that is causing the equipment to deteriorate as well?

Without recording the appropriate information and tracking it on a regular basis, it’s hard to know what’s going on. Monitoring the proper metrics on a frequent basis ensures that you have a steady pulse on your auditing activities, which is essential. It will be easier to respond confidently when your manager inquires as to what is driving the high rate of equipment turnover.

3. Analyses conducted centrally

By centralising your data, you can ensure that you have a single source of information for all of your auditing endeavours. As long as everyone is operating from the very same source data, you will be able to detect any differences in data collecting straight immediately. Site managers, consultants, and even leaders may access reports and benefit from a consistent method of monitoring and communicating outcomes.

4. Put an end to your reporting delays

Let’s imagine you’re keeping an eye on your safety metrics on a regular basis. In a paper-based system, you might expect to get reports that are already out of date by the time they arrive. When creating reports in Excel, it is possible that you are manually inputting data. It’s possible that you’re merely sifting through PDFs in search of the information you need. In any case, it’s tedious and time-consuming, and you’re wasting a lot of it.  

It doesn’t matter how you look at it, it’s a time-consuming process. A unified and digital auditing solution will keep these data and build dashboards of your important KPIs automatically.

5. Control of Documents

It might be challenging to ensure that each site and team member is utilising the right audit template if you have previously dealt with paper audits. As changes to the template are sent, it might be difficult to confirm that everyone has gotten the latest versions. Further complicating matters is the use of templates that are customised to a certain site or area. The use of digital auditing enables you to generate a framework from your PC and quickly share it with staff in the field.

6. Facilitate communication

If a problem emerges in the field, you will be notified as soon as it occurs due to automatic reporting. You may even include a dedicated text area in certain audits to collect employee input, as shown by one company’s practice. Being preventative about safety requires you to establish communications channels for your staff to use in order to tell you of significant developments as they occur.

7. A more in-depth examination of the parameters that matter to you

The recommended analytics dashboards provided by some digital auditing systems will serve as an excellent beginning point for your investigation into digital auditing. It is possible to segment and segment data from there depending on many criteria such as position and auditor, specific audits, and even queries. Dashboards that you examine on a regular basis may be saved and shared with others. In light of the large amount of data that digital audits might generate, it is crucial to strike the correct balance between recording critical indicators and tracking everything else that comes to mind.

8. Improved future planning and budgeting

By using an integrated auditing tool, you can easily compare the performance and spending of any site or programme against each other and quickly identify outliers. In this approach, while preparing your quarterly or annual safety targets, you can simply glance at your dashboards to see how to progress for the next quarters.

9. Reduce administrative costs for workers

Employees may feel that audits are an additional burden on their already crammed schedules. This kind of mentality might lead to higher danger in the workplace because of complacency. It’s possible to attach images, notes, and other info straight to audit reports using digital auditing technologies. There is a motivation to streamline the audit work to the greatest extent feasible. Don’t force them to snap pictures and then upload them later, or to start writing notes at the office after they’ve returned home. Allow them to carry out all of this work on-site and in real-time. They’ll be more inclined to undertake audits as a result. Additionally, it will offer you additional data about the system’s overall safety.

10. Convince with data

When you can back up your judgments with statistics, it’s much simpler to present them to your colleagues or your supervisor. Managers have grown to anticipate data-driven judgments in today’s corporate world. If you offer the evidence that leads you to your safety suggestions, they’ll easily accept your advice.

Conclusion 

When it comes to developing enterprises, paper checklists and ad hoc auditing systems are no longer an option.  A digital auditing tool is gradually becoming the norm for safety managers worldwide, allowing us to make better choices faster. With this information, we can make judgments that are based on solid evidence and a clear path.