The world is changing and evolving all the time, and while some of these changes are driven by technology, others are driven by necessity. An excellent example of this is the evolving methods by which corporations collect data in their particular industries, whether manufacturing, construction or information technology.
Data collection can be an expensive and time-consuming operation, but it must be done correctly in order to make the most of the information acquired for decision-making purposes.
Because recent cultural developments have had an impact on many organisations’ face-to-face contacts, data collection has had to change radically. It is more difficult for an employee, for example, to physically get to a site where data must be collected and returned, but there is also the difficulty of ensuring that no errors occur during the process. Digital data collecting technologies are the greatest solution in this case.
Providing a dynamic field collection app to staff members to enter information while out in the field is one of the simplest steps to take in data collection. It provides them with a tool that does not require additional supplies while still giving a centralised spot for all information. However, some considerations must be made in order for this software to function properly.
Is there an Internet connection in the field?
When choosing a field data collection app, the first thing to consider is the connection. Don’t assume that since your employees have cellphones on-site, they’ll always have an internet connection. Data connectivity are patchy or non-existent in many regions.
Even when utilising Wi-Fi, the connection may be weak in some regions, causing major difficulty when using the app. Fortunately, many well-designed apps can collect and store data locally before sending it to the server when a connection becomes available.
What will you do with the data you collect in the field?
It is necessary to collect data, but it is also important to understand how the data will be used.
Data meant for use within internal systems may not require the same formatting as data intended for use in a presentation.
When sharing information internally, for example, information regarding a specific failed part may be appropriate as a simple picture. If that information must be shared with a vendor or even customers, perhaps a more complete video file is appropriate.
Data collection must account for the many purposes for which data will be used.
Is the platform adaptable?
Is the framework flexible? Is it required to export data in a certain format? Many data gathering tools interface with other applications, however if your use case is particularly specialised, you may have problems.
Sometimes a very specialised tool is the only option. However, when it comes to data collection, a tool that simply does one thing isn’t always enough. Because one size does not always fit all, a tool that can do multiple things well is often the preferable option.
Other features may not be necessary for some data collecting projects, but they can be useful if you need to accomplish anything outside the scope of the app’s initial goal. For example, if your project requires images or videos, does the software have separate photo and video capture buttons on the user interface?
On what grounds is the pricing determined?
Take into account the context of your data collection project. Are you primarily concerned with making huge file transfers simple, or are other considerations more important? Some apps are free, while others are ad-supported or only available with a per-seat user licence.
The charges vary depending on the version chosen, the number of devices on which the app will be installed, and the number of people who use the app.
There are numerous price structures accessible for apps, and you must determine which one applies to your app. Don’t be taken off guard by excessive prices that you can control.
Application Support for Data Collection
How good is the support and resources provided for the application?
The level of support provided by an app is determined by the service you’ve paid. Most app providers provide basic customer assistance for free, but if the desktop, web, or mobile app needs to be modified for your individual company’s needs, there may be additional expenses.
Paid versions will almost certainly provide more than just technical support; they may also include training sessions and video lessons to assist the user in better understanding the application. Some apps even offer an online community for users to share best practises and ideas.
It’s crucial to remember that even the greatest apps might have problems in the field. A mobile app may encounter connectivity or power challenges. GPS features may not function properly without continual cellular connectivity, and a web-based solution requires constant high-speed internet access.
In such cases, having access to technical support resources for the app can be important. Email, phone, and online support are all options for technical assistance. While the availability of these resources may vary depending on the development business, customers should hunt for the best combination for their situation.
AuditFlo: The Best Data Collection App
AuditFlo is a data collection and mobile inspection software that may be customized to the demands of your specific industry.
We spent a long time developing AuditFlo to make it the most powerful and versatile inspection application available.
Switch to AuditFlo today to collect data faster and more precisely than ever before!